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IT Services in New York City: Why Enterprise Email Solution is Better than Personal Email Solution

IT services New York cityOne of the biggest misconceptions that some business owners seem to have is that all email solutions are the same. Nothing can be further from the truth. Email solutions vary depending on a number of factors. As a business owner, you need to ensure that the email service you are subscribed to is one that serves your purposes. You can do this by partnering with an IT services provider in New York City whose specialty is in offering hosted enterprise email solution.

Why is Enterprise Email Address Better than a Personal Email Address?

You probably have your personal email address hosted by Google/Yahoo!/Hotmail and might be tempted to open another email for your business with the same free service providers. As tempting as this sounds, it is a bad idea. As a business owner, you need to treat your business communication with the seriousness that it deserves. In our experience as an IT services provider in New York City, we have found that businesses with enterprise email addresses tend to outperform those with personal email addresses. Here are the reasons why:

  1. Customers easily notice enterprise emails – Enterprise emails are memorable. They are formed by combining the name of the person or the office being addressed and the domain name. They take the form of “yourname@yourbusinessname.com”, for example: info@mygreatbusiness.com or Pete@mygreatbusiness.com. If any person wishes to reach you by mail, all he or she needs to do is to remember your business name and they can easily reach you.
  2. Builds trust with your clients and suppliers – An enterprise email address tells the people outside the firm that your firm has matured and that you take your business very seriously. This also shows that you are organized and can handle whatever business the customer has for you.
  3. More secured that personal emails – Enterprise emails come with extra layers of security aimed at making them harder to hack. With a secured business email address, you can breathe easy knowing that your crucial files and emails will not be hacked.
  4. You can scale with ease – Enterprise email makes it easier for business owners such as yourself to scale your business with ease without having to transfer your email addresses from one provider to another.
  5. You can have different email boxes – for different people and different roles without having to create complex naming schemes.

  6. Staff can have individual mailboxes – and also be part of group emails on an as-needed basis. You have a lot of flexibility.

  7. You have control over who has email, – and can monitor how email is being used for company business.

  8. If someone leaves, you get to keep their email.

  9. Much better archiving – and searchability options.

  10. More ability to integrate – with other software and services you might use.

At HOCS Consulting, we are a trusted IT services provider in New York City offering hosted enterprise email solutions to small and medium-sized businesses. Contact us today to learn more.

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